G DATA 365 | Managed XDR

Role management

New role management will be released on July 29, 2026. As of that date, parts of this documentation are outdated and will be revised promptly.

Roles define which set of permissions users require to complete the tasks assigned to them. Roles reflect how responsibilities are organized in your company.

For example, it may be sufficient to create only one additional administrator role with all permissions alongside the IT Operation Manager. This role can be assigned to one or more users who all have the same responsibilities.

However, it is often sensible and necessary to separate responsibilities.

For example, it is possible to create a role that only includes the permission to manage users, Organization Units, and roles—but not to view Endpoints and Recommended Actions. Another role can be created so that the role holder can edit Endpoints and Recommended Actions, but cannot manage users or roles.

During the Kick-offs, our G DATA Security Operations Team advises you on structuring the role structure that is suitable for you.

Controls within the portal

G DATA 365 | Managed XDR Role management

Create roles

You can create a new role using the + Neue Rolle button (see screenshot). The window for assigning permissions for the new role opens.

Edit roles

If you want to edit a role’s permissions, click the edit icon Edit roles in the row of the role that you want to edit.

The edit window of the selected role opens.

Delete roles

If you want to delete a role, click the delete icon in the row of the role to be deleted G DATA 365 | Managed XDR Delete roles .

Roles that you want to delete must no longer be assigned to any user. During the deletion process, a new role can be assigned to the affected users.

Sort or filter roles

You can sort the roles by "Role" or "Note".

If you want to see all roles within an Organization Unit, a separate filter function is available for this (see screenshot).